How Integrating Access Control with HR Systems Enhances Security and Streamlines Operations

Access control systems regulate who can enter specific areas of a building, making sure only authorised personnel have access to sensitive, controlled or high risk areas, or information.

Access control systems regulate who can enter specific areas of a building, making sure only authorised personnel have access to sensitive, controlled or high risk areas, or information. Their aim is to prevent unauthorised access, theft, health and safety violations and other security breaches.

Human resources and security integration

Access control and HR systems play important roles in ensuring smooth and secure business operations, but did you ever consider how they can work hand in hand to enhance efficiency and security within an organisation?

Human resource (HR) management systems are essential for managing employee data, including information related to hiring, on-boarding, off-boarding, and personnel records. These systems streamline administrative tasks, ensure regulatory compliance, and support strategic decision-making around workforce management.

Both systems are hugely beneficial to a business. But when integrated, access control and HR management systems have the potential to enhance security and boost operational efficiency in a powerful way.

The power of integration: access control and HR management systems

Integrating access control with HR management systems allows businesses to automate the process of granting and revoking access permissions, based on employee status.

So, when an employee joins the company, access to relevant facilities, zones or information is automatically granted based on their role, removing the need for manual intervention. Should their role change, for example if they are promoted or change departments, those access permissions are automatically updated.

Similarly, when a staff member’s employment comes to an end, access is automatically revoked. This reduces the risk of unauthorised entry or data breaches.

This integration streamlines administrative tasks, reduces the likelihood of human error, and ensures that access permissions remain accurate and up-to-date at all times.

Overall, integrating access control with HR management systems not only improves operational efficiency, but also strengthens security measures, safeguarding businesses against potential threats.

Why integrate your access control and HR management systems?

Traditional manual management of access permissions can prove challenging, presenting everything from administrative burdens to security risks.

The process of manually granting and revoking access permissions can be time-consuming and labour-intensive. This is especially the case in larger organisations where there are numerous employees and complex, multi-layered access requirements.

Delays will often arise in terms of providing access to new employees or contractors. This can negatively impact productivity and affect employee satisfaction.

What’s more, manual processes are prone to errors, such as granting incorrect access levels or forgetting to revoke access when an employee leaves the company.

Such errors can compromise security and increase the risk of unauthorised access to sensitive information, or certain areas of the building.

Manual co-ordination of access permissions also lacks scalability and flexibility, which can make it a challenge to adapt to changing business needs or security requirements.

Access control and HR management system integration: practical implementation tips

The following tips will help streamline the implementation process and help you get the most out of your integrated system:

Needs Assessment: Carry out a comprehensive assessment of your access control and human resources management needs. Involve the heads of departments who will be impacted by the new system, and be sure to consider any specific requirements and preferences.

Objectives: Set out your goals for the integration, including what you wish to achieve overall, as well as performance metrics and timelines.

Data Protection and Security: Be sure to make data security a high priority, putting robust security measures in place to protect sensitive employee information and comply with data protection legislation.

Training and Support: Put a training programme in place to support employees who will be using the new system, making sure everyone is familiar with the new processes so they are able to draw maximum benefit.

Accredited Installer: Take advice from a National Security Inspectorate (NSI) approved security company so you can enjoy total peace of mind that your chosen access control system will suit your specific needs and level of risk. Bear in mind that some insurance providers and regulatory bodies will demand that the installer is approved by a sector certification body.

Ready to enjoy the benefits of integrated access control?

Barry Bros Security has been guiding businesses with tailored security advice for over seven decades.

We are an approved installer of brand leading NSI compliant products, including Paxton and Salto access control systems. We offer NSI-audited installations, together with a 24-hour call-out service.

To learn more about how integrated access control could benefit your business, please get in touch, or call in to discuss your individual requirements in person with a member of our team at our London showroom.

How Can We Help?

Regardless of the type of premises you are looking to protect, Barry Bros Security has the solution. Contact us today for expert advice and the benefit of decades of experience in the security industry.